Transform the Way You Manage Your People
Organizations of all sizes struggle with fragmented systems, manual processes and limited
real-time visibility into employee performance. SmartHR is tailored to the modern workplace
with a focus on accessibility, scalability, compliance and user-centric design.
The platform helps enterprises enhance operational efficiency, reduce human error, increase
transparency, improve compliance and provide data-driven decision-making tools for HR teams.
“An effective HRMS is no longer optional — it is essential infrastructure for managing people, policy and performance.”
– SmartHR Business Manager
HR Challenges SmartHR Solves
- Fragmented systems for payroll, attendance and employee records.
- Manual processes prone to error and delays.
- Limited real-time visibility into employee performance, productivity and engagement.
- Inadequate compliance tracking for government regulations and tax deductions.
- Lack of data-driven insights for HR decision-making.
- Difficulty scaling HR processes with growing team size or branch expansion.
Core SmartHR Modules
1. Employee Management
Centralized employee directory, document storage for IDs, contracts and certificates, career
history tracking, emergency contacts and medical info, and role-based access controls.
2. Recruitment & Applicant Tracking System (ATS)
Job vacancy management, CV screening and scoring, interview scheduling, offer letter generation,
and an applicant database with tagging.
3. Onboarding & Offboarding
Welcome kits and orientation, task checklists for IT/admin, digital forms and e-signatures,
exit interviews and clearance workflows, and automatic user deactivation.
4. Attendance & Time Tracking
Geo-fenced mobile check-in/out, biometric integration support, a real-time clock-in dashboard,
shift and roster planning, and overtime and lateness penalties.
5. Leave Management
Leave types including annual, sick and maternity, leave policies and accrual rules, application
and approval flow, a calendar view of team availability, and carry-forward and encashment settings.
6. Payroll Management
Salary structure management, automatic PAYE, NSSF (1st & 2nd tier), SHA computation and
Housing Levy, bank integration or CSV export for payments, payslip generation (PDF/email/SMS),
and statutory report downloads.
7. Performance Management
Goal/KPI setting, monthly and quarterly review cycles, peer, manager and 360° feedback,
appraisal history and promotion triggers, and integration with reward systems.
8. Training & Development (LMS)
Training calendar and content management, internal/external course tracking, exam modules and
certification generation, skills-gap analysis, and employee progress reports.
9. Compliance & Audit
Tax filings and legal requirement tracking, audit logs for every transaction, data retention
policies, employee complaint logging and resolution, and a custom rule engine for local labor laws.
10. Employee Self-Service Portal (ESS)
Profile update requests, leave application and payslip access, performance review feedback,
announcements and notifications, and employee satisfaction surveys.
11. HR Analytics & Reports
Recruitment funnel analysis, attendance and punctuality dashboards, payroll summary by department,
attrition rate trends, and a custom report builder.
Why Choose SmartHR Business Manager?
Compliance-Ready
Automatic PAYE, NSSF, SHA and Housing Levy computation, with a custom rule engine for
local labor laws and statutory report downloads.
Secure by Design
Role-based access control, SSL encryption for data in transit, two-factor authentication
for sensitive admin modules, and daily encrypted backups.
Flexible Deployment
Choose cloud hosting on a SaaS model or an on-premise installation for organizations with
data sovereignty concerns.
Integration-Ready
Connects with biometric devices, ERP systems, bank APIs for salary disbursement, government
compliance APIs, job boards like BrighterMonday and Fuzu, and email/SMS/WhatsApp.
Employee Self-Service
A dedicated portal lets employees update profiles, apply for leave, access payslips and
give performance feedback, reducing routine HR workload.
Real Business Impact
HR processing time can be reduced by over 60%, with fewer payroll errors and stronger
audit-trail transparency.
Deployment Options
Cloud Hosting
SaaS model with 24/7 ticketing, phone and email support, and periodic training webinars.
On-Premise Installation
For organizations with data sovereignty concerns, with on-site support available on request.
Implementation Plan
Phase 1
Requirement analysis, stakeholder meetings and data migration.
Phase 2
Configuration, HR policy setup and UI customization with company branding.
Phase 3
System testing with the HR team, employee training and a go-live checklist.
Phase 4
Official launch, live monitoring and support, and a post-implementation review.
Built for Growing Organizations
SmartHR Business Manager offers a future-proof, customizable and secure platform that adapts to
the needs of a growing organization while ensuring employee satisfaction and legal compliance.
By adopting SmartHR, your company can eliminate inefficiencies, empower your HR team and enhance
the overall employee experience.
SmartHR Business Manager Information
For implementation, customization, integrations or a product demonstration, contact Maxson Programming Limited. Customer Service: +254 700 736 306 | Technical Support: +254 700 73 63 06 | Email: info@maxson.co.ke